> ## Documentation Index
> Fetch the complete documentation index at: https://docs.spendnexus.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Mastering SaaS Subscription Management

> Comprehensive guide to managing the SaaS lifecycle, from tracking active subscriptions to archiving and ownership assignment.

# SaaS Subscription Management

Manage the lifecycle of your SaaS stack from procurement to archive.

## Adding a Subscription

You can add a subscription by clicking the **+ Add** button. Each entry supports:

* **Financials**: Monthly/Yearly cost and currency.
* **Lifecycle**: Renewal date and auto-renew status.
* **Context**: Category, Vendor, and custom internal notes.
* **Accountability**: Dedicated Owner assignment.

## Managing Statuses

Subscriptions can be in one of three states:

* **Active**: Currently being billed and tracked in analytics.
* **Trial**: Free or demo period. Alerts will notify you before the trial converts to a paid plan.
* **Archived**: No longer in use. Data is preserved for historical spend trends but excluded from current totals.

## Tracking History

Every subscription in SpendNexus maintains a complete **Change Log**:

* **Cost History**: Track every price increase or discount over time.
* **Ownership History**: See who was responsible for the tool at any point in time.
* **Status History**: A timeline of when the tool was activated, paused, or cancelled.

## Attachments & Documentation

Keep your contracts and invoices in one place.

* **Storage**: Upload PDF, PNG, or JPG files directly to any subscription.
* **Collaboration**: Any team member with access can view and download attachments.
* **Security**: All files are encrypted at rest and scoped strictly to your organization.