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SaaS Data Hygiene & Normalization

A messy SaaS stack leads to wasted spend. SpendNexus provides built-in tools to help you maintain a clean, accurate inventory of your software.

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Vendor Normalization

When you add tools like “Slack.com”, “SLACK”, and “Slack Technologies”, SpendNexus automatically normalizes them into a single Global Vendor.
  • Consistent Analytics: All spend for a vendor is consolidated, even if entry names vary.
  • Rich Metadata: Verified vendors automatically get logos and official website links.
  • Automatic Fixes: If the system detects a potential duplicate, it will suggest a merge to keep your dashboard clean.

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Resolving Ownership Gaps

Unmanaged software is the biggest source of “zombie” spend. The Ownership Audit feature on your dashboard highlights tools that lack a designated owner.

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How to Fix Gaps:

  1. Identify tools with the “Unassigned” badge on the dashboard.
  2. Click the tool to open its settings.
  3. Select a Member from your team to be the owner.
  4. Result: The owner will now receive all renewal reminders and cost change alerts for that tool.

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Periodic Audits

We recommend conducting a “Data Hygiene Audit” once per quarter:
  1. Archive Old Tools: Move subscriptions you no longer use to “Archived” status.
  2. Update Costs: Verify that monthly amounts match your current invoices.
  3. Review Permissions: Ensure users who have left the company are removed from the organization.
[!TIP] Use Notes for Context: When updating a subscription’s cost, add a Note (e.g., “Upgraded to Pro plan for 10 new seats”) to provide context for your team in the Trend Charts.