SaaS Subscription Management

Financials: Monthly/Yearly cost and currency.
Lifecycle: Renewal date and auto-renew status.
Context: Category, Vendor, and custom internal notes.
Accountability: Dedicated Owner assignment.

Manage the lifecycle of your SaaS stack from procurement to archive.

Adding a Subscription

You can add a subscription by clicking the + Add button. Each entry supports:

Subscriptions can be in one of three states:

Active: Currently being billed and tracked in analytics.
Trial: Free or demo period. Alerts will notify you before the trial converts to a paid plan.
Archived: No longer in use. Data is preserved for historical spend trends but excluded from current totals.

Every subscription in SpendNexus maintains a complete Change Log:

Cost History: Track every price increase or discount over time.
Ownership History: See who was responsible for the tool at any point in time.
Status History: A timeline of when the tool was activated, paused, or cancelled.

Keep your contracts and invoices in one place.

Storage: Upload PDF, PNG, or JPG files directly to any subscription.
Collaboration: Any team member with access can view and download attachments.
Security: All files are encrypted at rest and scoped strictly to your organization.